![]() In fact, it’s a good idea to make notes separate from the overall agenda. This doesn’t apply just to your software and equipment, but your agenda and other notes. If you find problems before the meeting starts, this will give you time to check your computer settings, talk to your company’s IT department, contact the software provider’s customer support, or even reschedule if the problems cannot be resolved soon enough.Īs the host, you should be more prepared than anyone else for your conference call. Let attendees know before the meeting whether they will be expected to use video or audio-only.Make sure everyone has all the phone numbers, codes, passwords, or PINs they may need to join the call.Offer all attendees instructions on how to use the equipment or software. ![]() Reach out to all participants to make sure everyone knows what software will be used, and whether any special settings are necessary.Set aside time before the meeting to make sure your software is installed and updated, with the appropriate settings.Not only does this waste valuable time and reduce morale, but it also shows a lack of appreciation for the people who participate.įortunately, it’s not too difficult to prevent these problems: Having to wait while software gets connected, updated, and adjusted is a sure way to lose the attention of your attendees and start the meeting with a frustrated atmosphere. The first step in hosting and conducting a successful conference call is to make sure you are familiar with the software you’re using.
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